Events at Readings
HOW TO BOOK EVENTS AT READINGS SHOPS
Readings is proud to have a long history of hosting literary events. Below is a list of frequently asked questions regarding booking events.
WHAT KIND OF LITERARY EVENTS DO YOU HOST?
We host a range of events. Our most commonly held event is a book launch. You can find our exciting calendar of events here.
Book launch events are usually held within a week or so of your book being available to purchase in our shops. The launch is your chance to invite your family, friends and colleagues for a celebration of your work. It’s also your chance to start the life of your book in-store: to bring it to the attention of bookshop staff, and customers in your area.
WHERE CAN I HAVE MY READINGS BOOK EVENT?
We hold book launches in all of our shops. It’s up to the publishing house and author to invite friends and family, and take RSVPs. The shop you choose will obviously be influenced by how close it is to where you and most of your friends live, and the number of people you think will attend.
Please note, as of March 2019, launches of young adult and children’s books held in Carlton are to be hosted at the Readings Kids shop.
Our crowd capacities are as follows:
- Readings Carlton shop can accommodate up to 150 people standing, with 30 seated.
- Readings Hawthorn can accommodate up to 150 people, seated.
- Readings St Kilda can accommodate 100 standing, with 50 seated.
- Readings Kids can accommodate up to 85 people standing.
- Readings Doncaster can accommodate up to 75 people standing, with 30 seated.
- Readings State Library Victoria can accommodate 100 people with 30 seated.
At times we organise literary events at venues outside our shops. This occurs when we know that public interest will be large for an upcoming title. These events are organised with the publishing house.
Readings is also able to sell your book at an outside venue where a bookseller is needed. This is organised by either the author or the publishing house.
WHEN CAN I HAVE MY READINGS BOOK EVENT?
We host launches and events in our shops from February to early November.
- Events can be held at Readings Carlton, Kids and Hawthorn, Monday through to Thursday eve.
- Events can be held at Readings St Kilda and SLV on Monday or Thursday eves.
We can accommodate launches and story times at various other times. Please check with Readings Events for clarification.
Most events start at 6:30pm, to allow for people who have to travel after work.
WHO SHOULD I ASK FOR A READINGS BOOK EVENT?
WHAT INFORMATION SHOULD I INCLUDE WHEN I ASK ABOUT AN EVENT?
Please tell us, in a few sentences, about the book, the publisher, and its retail (shop) price. Please also tell us the dates – subject to the rules about availability outlined above – when you’d most like to hold your event. You may like to also think about how many people, approximately, you expect will attend. Sadly we cannot accommodate all requests.
HOW MUCH NOTICE DO YOU NEED?
We ask that you send an enquiry about a book event at least eight weeks before the anticipated launch date.
HOW DO I GET MY BOOK TO THE EVENT?
We take care of all of the ordering, delivery and display of your book.
DOES READINGS ADVERTISE MY EVENT?
Yes. A listing of your event or launch will be included on the events page in our Readings Monthly newsletter if we receive confirmation of your event in time for our deadlines (approximately by the first week of each month prior to the month in which your event is being held). The Readings Monthly newsletter is mailed to our 15,500 subscribers with an additional 3,500 x copies distributed around our seven shops. We also provide an events listing in our events calendar on the Readings website readings.com.au/events.
CAN I HAVE FINGER FOOD AND WINE FOR MY GUESTS AT MY EVENT?
Yes and no. In our experience most people prefer to go out and eat after the event, so we recommend that you spend money on wine only. We do not organise catering, but we can assist in organising drinks. You will be invoiced for this cost.
WHAT EQUIPMENT DOES READINGS SUPPLY FOR AN EVENT?
Readings supply microphones, a lectern, and chairs. Please note that we cannot provide projection screens, or wall space and equipment for PowerPoint or other kinds of visual presentation. Each event will have a Readings Host to ensure the event’s success. If arranged previously, this Host will be able to play the role of M.C.
WHAT IS THE USUAL FORMAT FOR A READINGS BOOK EVENT?
Almost all of our book events are simply people talking and enjoying some wine, followed by a speech from the person who launches the event, and a speech from the author, general congratulations, and a chance for the author to sign copies of their book at the end. Some authors prefer to read an extract from their book, or be asked questions about it, in a Q and A session, instead of giving a speech.
We do recommend that book readings be short, and we’ve found over the years that two speeches are the most that any audience will really listen to (nothing seems to spoil a book event as easily as a lengthy reading, or that third or fourth speech).
The usual running order for a Readings shop event is as follows:
- 6:00 Guests begin to arrive. Wine served. 6:30
- An MC (this could be a Readings Event host) gives a quick introduction of author and/or speakers.
- 6:35-7:00 Speaker and/or author talks. And/or readings from the book. And/or audience questions.
- 7:00-7:30 Book signing.
- 7:30 Event close.
WHAT MAKES A SUCCESSFUL BOOK EVENT?
That you, as the author, performer or publisher, together with the audience, enjoy yourselves!